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["INSTRUCTIONS"]
[1,"All questions pertaining to this funding opportunity announcement should be emailed to WPTOTechFOA@ee.doe.gov."]
[2,"All questions pertaining to EERE Exchange should be emailed to EERE-ExchangeSupport@hq.doe.gov. Include FOA name and number in subject line."]
[3,"All questions and answers pertaining to this FOA will be posted on EERE Exchange within this spreadsheet."]
[4,"DOE will attempt to respond to a question within 3 business days, unless a similar question and answer has already been posted in this spreadsheet. "]
[5,"All questions should be submitted not later than 3 business days prior to the application due date. Questions submitted after this date will not be answered."]
[6,"Questions are assigned a number in accordance with when they are reviewed by DOE.  "]
[7,"Questions are assigned a topic area by DOE when reviewed."]
[]
["TIPS"]
[1,"Applicants may sort questions and answers in the question tabs of this spreadhseet by selecting the drop-down box arrow on the column headers and selecting any of the listed attributes."]
[2,"Applicants may search for questions and/or keywords by holding CTRL+F on the keyboard and typing in a phrase or keyword."]

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["ADMINISTRATIVE QUESTION AND ANSWER LOG"]
["DE-FOA0002801 - Advancing Fish Passage and Protection Technologies"]
["Question #","Date Submitted","Topic","Question","Answer"]
[1,"2022-11-08","Other","Can you please clarify whether applying for FOA 2801 will prohibit a hydropower facility owner to pursue future IIJA grants for a different project but tied to the same site (for e.g. Dam Resilience Grant 40333 Section 247) ?","We are not able to clarify information for other FOAs or Programs. Please carefully review each FOA for application requirements and topics. "]
[2,"2022-11-09","Technical Topics","The FOA references “scaled or near full-scale technology testing”. Would testing at full scale (TRL 8-9) of a technology that has not previously been deployed in the field fall within the scope of the FOA?","Section I. B. of the FOA states \"System Readiness: Applicants must have an existing concept and some preliminary design that has achieved a TRL 3 (analytical and experimental critical function and/or characteristic proof of concept) or greater, as defined by DOE in Appendix E.\""]
[3,"2022-11-09","Other","Is the acceptable Period of Performance 2024-2025 or could the POP extend beyond then in order to allow time for final design, fabrication, and installation of the technology at a facility?","Per Section II.A.ii. Of the FOA, EERE anticipates making awards that will run from 18 months up to 24 months in length, comprised of one budget period. The specific period of performance will be negotiated if an applicant is selected to receive an award. "]
[4,"2022-11-10","Webinar","My team and I are potentially interested in applying to this opportunity. However, I cannot seem to locate a recording of the informational Webinar held on (11/08/22). Can you please pass this along so that I can share it with my team?","The Powerpoint presentation is available on the EERE Exchange website. A transcribed version of the recording will be available in the future. "]
[5,"2022-11-15","Technical Topics","What is a “scientifically distinct project”. In other words, can two or more concept papers be submitted and approved for the same site/location/equipment if the the concept paper describes two or more distinct studies? Can both be fully funded up to $1.3M? Can each project use the funds to build a portion of the fish passage system?","If the scope of the two projects is co-mingled then it would not be a \"scientifically distinct project.\" See Sections I.B and I.C of the FOA for further information about topic requirements."]
[6,"2022-11-15","Cost Sharing","Can a co-applicant or recipient who qualifies for the 20% cost share exemption, exempt the other co-applicant from the 20% cost share as well ?  The flip side of this question is whether a co-applicant can provide the 20% cost share.","The FOA does not allow for co-applicants. The cost share requirement is determined by the type of entity of the Prime Applicant (the entity submitting the application in Exchange). Per Section III.B. of the FOA: For institutions of higher education and non-profit organizations: Cost sharing is not required under this FOA, 0%.  For all other entities: The cost share must be at least 20% of the total project costs. "]
[7,"2022-11-15","Other","Does DOE anticipate that it will provide follow on funding for 2023 which could be applied to future phases of an approved project?","DOE does not anticipate  providing additional funding for awards selected under this FOA. For information about additional funding opportunities, please visit: https://eere-exchange.energy.gov"]
[8,"2022-11-16","Technical Topics","Will the Department of Energy, Office of Energy Efficiency and Renewable Energy consider a project under Advancing Fish Passage and Protection Technologies Funding Opportunity (DE-FOA-0002801) that would bring fish passage innovators and regulatory agency representatives together in a common, facilitated forum to discuss ways to reduce risks associated with getting new technologies approved? The goal of the forum would be to foster open communication among participants and identify paths forward and approaches for achieving regulatory approval for testing of innovative technologies developed through DE-FOA-0002801 and other efforts, and shorten the time required to approve successful innovative technologies needed to support resident and anadromous fish species recovery and sustainable hydropower nationwide.","Please refer to the Section I.B. for Topic Area requirements, and Section I.C. for Applications Specifically Not of Interest. For information about additional funding opportunities, please visit: https://eere-exchange.energy.gov"]
[9,"2022-11-18","Application Content/Format","I have questions on the required Diversity, Equity, and Inclusion Plan. Are there resources available? ","Yes, DOE has added a Diversity, Equity, and Inclusion Plan Applicant Reference Guide under on Exchange under DE-FOA-0002801."]
[10,"2022-11-22","Cost Sharing","If a sub-recipient is a for-profit entity but the prime recipient is a higher education or non-profit organization, is the cost share requirement also waived for the for-profit sub-recipients?","See response to Question 6 "]
[11,"2022-11-29","Other","1. The general question is, can we change the roles of the Project Team members if/when the internal approvals are received, before the application is due?  \na.\tCan Applicant Change within the concept paper Project Team between Concept Paper and Application?  \nb.\tCan Primary Change within the concept paper Project Team between Concept Paper and Application?  \nc.\tCan principal Investigator change within the concept paper Project Team between Concept Paper and Application?  \n\n2.\tCan we substitute and/or add a new team member in the time between the Concept Paper and the Application?","1. The team roles can be modified between the Concept Paper and Full Application, please see specific responses below. See Section III. A. Eligible Applicants for further information.\na. The Primary Applicant can change between the Concept Paper and Full Application submission.  In order to be compliant with the Concept Paper requirement, ensure the control number remains the same for the Full Application submission. Note, there may be updates required if the type of organization changes (ie: University to For-Profit). Also, ensure the Personnel Table aligns with any changes for the Full Application submission. \nb. Primary is the applicant, please see response above.\nc. The Principal Investigator can change between the Concept Paper and Full Application submission.\n\n2. Team members/Project Partners can be added and finalized between the Concept Paper and the Full Application submission. "]
[12,"2022-11-29","Other","The document on EERE Exchange under the heading: \nDE-FOA-0002801: ADVANCING FISH PASSAGE...Leads to a corrupted document. ","Use a different web browser to open/download the document."]
[13,"2022-12-03","Application Content/Format","Looking at this application, I see the deadline is approaching and I was wondering, if I could get some help with the concept application? ","Please refer to Section IV. C. of the funding opportunity for content and form of the Concept Paper. Also, refer to the Applicant Webinar Presentation under Webinar Details for DE-FOA-0002801. "]
[14,"2022-12-05","Cost Sharing","I am trying to submit a concept paper to this FOA, however, it is not removing the 20% cost share requirement from the concept paper forms, despite applying as an academic institution.","Please try to resubmit and ensure you check the box that states \"Applicants are required to contribute a percentage of their total project cost as cost share. Certain Applicants may be eligible for a reduced cost share obligation\". This box is located below the section where proposed cost share is entered. "]
[15,"2023-01-09","Due Dates","I submitted a Concept Paper for DE-FOA-0002801: ADVANCING FISH PASSAGE AND PROTECTION TECHNOLOGIES. I have been checking the submissions page and see that the Concept Paper is still in review with a Decision Not Yet Available. I was wondering if you or someone working on this FOA could respond and let me know what is the expected timeline for responses to the Concept Paper? ","Concept Paper decisions should be available by the end of January 2023. "]
[16,"2023-01-27","Application Content/Format","We are working on the full application now, and referring to the document templates.\n\nAt the top of the template for the Statement of Project Objectives, it shows the following:\nStatement of Project Objectives \n[Award Number] [Mod Number] \n[Recipient Organization Name] \n [Project Title]\n\nSince we are still in the application process, with no award having been granted yet, should we substitute the specific assigned project/proposal number in the second line, ie: 2801-150X?\n\nAnd should our version of the 3 lines below Statement of Project Objectives include or not include the [brackets] shown in the example?","Applicants should utilize the Control Number assigned by EERE Exchange in lieu of an award number, and you may use 0000 for the Mod number. Please ensure Organization Name and Project Title are filled in as shown on the template. "]
[17,"2023-01-25","Other","I am interested in the Advancing Fish Passage and Protection Technologies program and understand the deadline has lapsed to submit a concept paper. I was wondering if this program would be rerun in the future. If so, would a study to monitor the effects of turbines on species be an eligible activity? ","You may want to monitor the EERE Exchange website for opportunities you are interested in and eligible to apply -  https://eere-exchange.energy.gov. Note that there are drop-downs near the top of the homepage that allow you to search by Technology Office.\n\nIn some instances, DOE does accept unsolicited proposals. Information can be found here - https://www.netl.doe.gov/business/unsolicited-proposals\n\nYou can also visit Water Power Technologies Office | Department of Energy and sign up to receive updates - https://www.energy.gov/eere/water/water-power-technologies-office "]
[18,"2023-02-22","Application Content/Format","We are a team preparing our full submission for the DE-FOA-0002801 listing and we have a couple of questions regarding clarification on some of the required forms.\n\n1)\tUnder what circumstances is an “Authorization from cognizant Contracting Officer for FFRDC” form required, and, if required, how does our team go about obtaining one?\n\n2)\tRegarding the “Foreign Entity and Foreign Work Waivers” form, we wanted to confirm our need or lack thereof for this form. We have two (2) participants located outside of the United States:\n\na.\tCompany A will be providing sonar products, but are not anticipated to provide any services or technical expertise beyond in-kind contributions of equipment loans.\nb.\tCompany B will be providing sonar products and technical expertise, but will not be actively conducting experiments or work beyond technical assistance/data analysis assistance.","1) Section IV.D.xii. Authorization for non-DOE/NNSA or DOE/NNSA FFRDCs (if applicable) is required if you have an FFRDC participating as part of the proposed team. Prime applicants would work with their points of contact at the FFRDC to obtain the letter.\n\n2) Section IV.D.xiv. Waiver Requests: Foreign Entity and Foreign Work (if applicable) provide more detail including Performance of Work in the United States \"This requirement does not apply to the purchase of supplies and equipment, so a waiver is not required for foreign purchases of these items. However, the prime recipient should make every effort to purchase supplies and equipment within the United States.\" See Appendix B for additional detail about what is required in a Waiver for Performance of Work in the United states (Foreign Work Waiver) "]
[19,"2023-02-28","Other","is there a published maximum rate for indirect costs/overhead for an applying organization? If relevant, we are an academic entity.","See the Instructions within the i.Indirect tab of the Budget Justification template, which may be found under the \"Application Forms and Templates\" section of the FOA on the  EERE Funding Opportunity Exchange website. "]
[20,"2023-03-09","Application Content/Format","If I am submitting multiple applications for this grant, do I need to include the other applications in the “Current and Pending Support” section as pending support?","Any pending applications should be included in the \"Current and Pending Support\" document, including multiple applications to this Funding Opportunity. See Section IV.D.xvi. Current and Pending Support for further information. "]
[21,"2023-03-11","Application Content/Format","I am working with a partner on developing a full application for this award. We are planning on submitting a proposal with one budget period and a 24 month period of performance. This appears to be acceptable according to the FOA.  But do we need a go/no-go decision point if this is only one budget period? Or do we not need one of these decision points because it's only one budget period?","If a proposed application is only one budget period then a Go/No-Go Decision Point is not required. \n\nIf selected for an award, DOE may elect to establish two budget periods. See Section II.A.ii. Period of Performance for further details. "]
[22,"2023-03-15","Other","The PI would like to request transfer of this Concept Paper  and the invitation to submit a full application under this announcement to  another member of the project team at a partner institution. The member would become the lead PI and their organization would become the Prime responsibility institution. The current PI will remain on the project as a Co-PI.","The prime applicant will need to share access to the submission as identified on page 17 of the EERE Exchange Applicant Guide (https://eere-exchange.energy.gov/Manuals.aspx) for the users at the partner institution to have access to the submission in Exchange and be able to modify the prime applicant. \n\nPlease see Q&A items 6 and 11 for further information regarding changing the prime applicant and whether or not co-applicants are allowable. "]
[23,"2023-03-17","Cost Sharing","I am working on submission for DE FOA 0002801 and wanted clarification on the cost share contribution aspect of the budget justification. \n\nCan we use equipment at MSRP or at the cost to acquire or synthesize the equipment? For example, if a piece of equipment costs $100 to build and is a fair market value at $110, what is the value that Is allowed to be used for cost share? \n\nFor donated hours, is fringe included in the cost share contribution? ","All expenditures must be allowable, allocable, and reasonable in accordance with the applicable federal cost principles. See Section IV.J.i. Allowable Costs for the cost principles by entity type. These principles apply to federal and cost share contributions.\n\nSee Section III.B.iii. Cost Share Types and Allowability. "]
[24,"2023-03-22","Application Content/Format","Are subrecipients and/or Native American Tribes required to file lobbying disclosure forms?","All prime applicants and subrecipients must submit a signed SF-LLL. \n\nSee Section IV.D.xiii. SF-LLL: Disclosure of Lobbying Activities for additional information. "]
[25,"2023-03-24","Other","We’re curious if it is possible to file for a no-cost time extension prior to project kick-off? A project partner is envisioning some site-based time delays that may impact our ability to deploy within the specified BP window within the grant.","If selected for award negotiations, the start date of the period of performance will be negotiated at that time. "]
[26,"2023-08-01","Application Reviews","We applied to the DOE FOA 2801 and I am hoping you can give us an update on the timeline for decisions? In the announcement it said it would be in July but that has passed. I'm just trying to understand if it will be soon or if this is held up for some other reason that may mean a long delay.","WPTO will announce selectees under the Funding Opportunity Announcement (FOA) “Advancing Fish Passage and Protection Technologies”, DE-FOA-0002801 by late August or September 2023."]
[27,"2023-08-16","Application Reviews","We submitted a full application for FOA2801 and I'm curious the status of the award notifications. We remain highly interested in this project.","See Q&A #26."]

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["Pick List"]
[]
["Registration Requirements"]
["Webinar"]
["Concept Paper"]
["Eligibility"]
["Labs/FFRDCs"]
["Foreign Entities/Work"]
["Cost Sharing"]
["Due Dates"]
["Application Content/Format"]
["Intellectual Property"]
["Data Management"]
["Other"]
["U.S. Manufacturing Plan"]
["Application Reviews"]
["Technical Topics"]