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["INSTRUCTIONS"]
[1,"All questions pertaining to this lab call should be emailed to IEDOLabCall@ee.doe.gov. "]
[2,"All questions pertaining to EERE Exchange should be emailed to EERE-ExchangeSupport@hq.doe.gov. Include Lab Call name and number in subject line."]
[3,"All questions and answers pertaining to this lab call will be posted on EERE Exchange within this spreadsheet."]
[4,"DOE will attempt to respond to a question within 3 business days, unless a similar question and answer has already been posted in this spreadsheet. "]
[5,"All questions should be submitted not later than 3 business days prior to the application due date. Questions submitted after this date will not be answered."]
[6,"Questions are assigned a number in accordance with when they are reviewed by DOE.  "]
[7,"Questions are assigned a topic area by DOE when reviewed."]
[]
["TIPS"]
[1,"Applicants may sort questions and answers in the question tabs of this spreadhseet by selecting the drop-down box arrow on the column headers and selecting any of the listed attributes."]
[2,"Applicants may search for questions and/or keywords by holding CTRL+F on the keyboard and typing in a phrase or keyword."]

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["QUESTION AND ANSWER LOG"]
["DE-LC-0000122, Industrial Technologies Office National Laboratory Call for Proposals"]
["Question #","Date Submitted","Topic","Question","Answer"]
["1A","2025-01-16","Labs/FFRDCs","The lab call seems to indicate that Labs must use CRADAs with partners outside the national lab system. Would it be possible to use standard subcontracts when appropriate to the nature of the work being performed?  Could IEDO offer any guidance regarding how much DOE funding may flow to non-lab partners under CRADAs (or subcontracts, if allowed)?"," Partnerships between the labs and outside partners should comply with individual lab requirements under their management and operating (M&O) contracts. Depending on the activity, Cooperative Research and Development Agreements (CRADAs) may not be required; however, the DOE lab is required to follow both DOE and their respective policies and procedures with respect to any potential partnering mechanism they pursue – e.g., CRADAs, Strategic Partnership Projects (SPPs) agreements, etc. The amount of funding for non-lab partners would likely vary by topic, and would be subject to negotiation with labs selected for awards"]
["1B","2025-01-16","Application Reviews","Will IEDO provide feedback on submitted LOIs?  Will IEDO downselect among submitted LOIs prior to inviting full application submissions?","[UPDATED 5/2/2025] Limited feedback has been provided to applicants; regardless of the feedback received, applicants that submitted LOIs may still submit full proposals."]
["1C","2025-01-16","Technical Topics","Topic 11 specifies: \"Successful applications will be expected to work closely with the IEDO Technology Manager overseeing industrial grid integration initiatives to jointly develop a focused work plan and work products that meet IEDO’s priorities and define specific milestones and deliverables.\" Who is the referenced IEDO technology manager? Is this coordination with the TM expected to occur as part of full application development, or after awards have been determined?","Coordination is expected to occur after selections have been determined; the name of the appropriate technology manager will be provided at that time."]
["1D","2025-01-16","Cost Sharing","Are there guidelines for what would constitute acceptable or optimal in-kind cost share from non-national lab partners? Is there updated guidance on how to value in-kind cost share?","It is up to the applicant to determine the appropriate type and amount of cost-share to be provided based on the specific topic and proposal. Consult your DOE lab legal staff for further advice regarding in-kind contributions, if applicable. For additional reference, the OTT FY25 TCF CLIMR Lab Call has significant discussion regarding various aspects of cost-sharing (https://eere-exchange.energy.gov/FileContent.aspx?FileID=63965f00-d16a-4027-b499-cdaa657689ea)."]
[2,"2025-01-16","Technical Topics","Within Topic 4: Forest Products Industry Innovation, the call has the following language under phase 1b (page 31):\n\n“The center will select a high-priority technology need as its technical focus. The focus selected by the center during this phase should be addressable by and appropriate for the selected lab(s) and of broad and significant interest to center members. The technical focus could be in one of two areas: 1) novel and/or improved processes and strategies to reduce energy consumed in dewatering and drying processes, including capturing waste heat from those processes and utilizing that heat efficiently in the plant; or 2) novel and/or improved pulping and chemical recovery. Whichever focus is selected by the lab-assembled center will likely include energy- and material- efficiency improvement strategies through a combination of improvements to unit operations, processes, and facility-wide approaches and may also allow for use of new, potentially less expensive feedstocks or supply materials.“\n\nDoes this imply that the proposer must choose to focus on either 1) improved energy efficiency or 2) improved pulping/chemical recovery? Or may the application include aspects of both? Some technologies may be applicable to both approaches, and we think it may be beneficial to investigate both energy and chemical recovery simultaneously.","Improvements in pulping and chemical recovery that lead to improvements in energy efficiency are within scope, as are improvements in drying and dewatering that lead to improvements in energy efficiency."]
[3,"2025-01-21","Application Reviews","Can we expect any reviewer feedback or down selection following the LOI submission, or is this just to allow IEDO to assess the number of submissions and line up reviewers etc.?","See answer to Question 1B."]
[4,"2025-01-21","Technical Topics","Last week, IEDO released a document (https://www.energy.gov/eere/iedo/articles/cementing-path-more-competitive-energy-efficient-future) that mentioned the Topic 1 Cement and Concrete Center being funded at $9MM over three years.  However, the lab call documents mentions up to $20MM over three years.  Which funding level is correct?","The funding estimate for topic 1 indicated in the Lab Call, up to $20 million over 3 years, is the correct amount – subject to go/no-go decisions, annual appropriations, programmatic priorities, and congressional direction. The up to $9 million amount, previously communicated during summer 2024 as a preliminary estimate, was erroneously mentioned in the January blog post."]
[5,"2025-01-21","Application Content/Format","Is DOE interested in a broad proposal that coordinates analysis across all topic areas, or should analysis be proposed as part of the individual topic area submissions?","Analysis efforts should be related to the specific topic area the application is focused on, including submissions in Topic 14."]
[6,"2025-01-22","Technical Topics","•Under Topic 13, could a lab propose to create more than 1 test facility to accomplish the objectives?\n•Under Topic 13, what is the definition of retrofitting? Is refurbishing consistent with retrofitting? ","There is no limitation on the number of facilities used to accomplish the objectives of the topic. While refurbishment is not directly addressed, some level of refurbishment may be required during a retrofit; however, refurbishment should not be the primary focus of the capability."]
[7,"2025-01-27","Technical Topics","In DE-LC-0000122 Top 13, “a physical testbed” is required to test the various cooling technologies. What cooling capacity is required for this testbed? Thanks.","DOE will not provide additional guidance on which specific technologies or approaches are necessary to meet the objectives and criteria defined in the Lab Call."]
[8,"2025-01-28","Technical Topics","Could a lab, under Topic 13, propose leveraging an external test facility (outside of a lab) as part of a network of testbeds?","Applicants need to support how their project is responsive to the Topic Area described in the Lab Call; DOE will not provide guidance on which specific technologies or approaches are necessary to meet the objectives and criteria defined in the Lab Call."]
[9,"2025-01-29","Labs/FFRDCs","In the case of a proposal where a National Lab is the lead and a second National Lab is a partner and both anticipate receiving funds from this lab call, will IEDO send funds to each laboratory separately?","ITO generally anticipates providing funds to each laboratory separately for selections with multiple laboratories participating; however, this may be revisited during negotiations."]
[10,"2025-01-30","Application Content/Format","On page 73 of the Lab Call, it states:\nThe LOI shall include the following information: \n• Topic area and area of interest, if applicable \n• Project title • Lead laboratory and project director \n• Partner institutions (if any), including labs, companies, universities, non-profits, etc. \n• Federal and cost-share budget \n• A short narrative description of the proposed project, including a clear explanation of the proposed new capability and/or how this complements existing capabilities. Limit of 200 words. \nThe supplemental concept slide should complement the short narrative and provide any information deemed useful to reviewers. Limit of 4 images and 100 words.\n\nThere is no where to upload a slide in addition to the LOI on the Exchange.","Although no longer relevant, the LOI and associated slide could be submitted as a single, combined file."]
[11,"2025-01-31","Application Content/Format","I understand that community engagement is no longer required, but what about STEM education / workforce? Are these expected to remain?","Please see Modification 2 of the Lab Call released on May 2, 2025."]
[12,"2025-02-04","Application Content/Format","PPPL is submitting an LOI in response to DE-LC-0000122. \n\nFor the financials section, only 2025 is highlighted as required. Am I putting the full funding amount in 2025 or should I split out the funding per year?","Applicants should provide funding estimates for each fiscal year."]
[13,"2025-02-06","Other","Now that Secretary Wright is confirmed and engaged, when will you know if the LC will be withdrawn and refocused according to his memo of priorities?","Please see Modification 2 of the Lab Call."]
[14,"2025-02-10","Other","I am writing to inquire if there is a revised version of the lab call","See answer to Question 13."]
[15,"2025-02-10","Application Content/Format","Our lab has been directed by DOE to suspend using Community Benefits Plans (CBP) in proposals submitted to the Office of Science. Is the Community Benefit Plan requirement in place or removed from Lab Call DE-LC-0000122?","See answer to Question 11."]
[16,"2025-02-12","Technical Topics","On page 3 of the provided Work Plan Template it states, “Go/no-go decision points should describe quantifiable metrics that will be achieved to demonstrate progress toward achieving overall project goals. Go/No-Go Milestones are required for Topics 2, 4, and 5. Go/No-Go Milestones are not required for Topics 1 and 3.” Are the Go/no-go decision points required for Topics 6-14?","All topics require Go/No-Go decision points during the initial 3-year period. See discussion within the Technical Volume table description for Workplan and Market Transformation Plan in Section II.A.iii, Proposal Content."]
[17,"2025-02-12","Application Content/Format","Will there be a budget worksheet attached to the announcement that we should use for this lab call? ","The budget justification workbook is available on Exchange."]
["18A","2025-02-12","Application Content/Format","When will the templates for the full proposal be available on the EERE Exchange website? Currently the templates are missing for the:\n•\tTechnical Volume\n•\tBudget Justification Workbook\n•\tSummary Slide","No template will be provided for the technical volume; please refer to Section II.A.iii , Proposal Content for guidance.  The budget justification workbook is available on Exchange.  No summary slide template will be provided."]
["18B","2025-02-12","Application Content/Format","When will the option to start a full proposal from the LOI record be available in the EERE Exchange?","As of the posting date of Modification 2 of the Lab Call, Full Applications can be started in Exchange and the submission deadline is June 3, 2025."]
[19,"2025-02-20","Application Content/Format","A couple questions about the required documents for the call: \n\n-\tAre Letters of Support accepted for this call? \n-\tIs there a preferred or required template for Letters of Support?\n-\tIs there a preferred or required template for Letters of Collaboration?","Letters of commitment and support are accepted for this call within the page limit indicated to substantiate industrial relevance, interest and engagement. There is no required template for the letters. Also see discussion regarding Letters of Commitment within Section II.A.iii, Proposal Content."]
[20,"2025-02-21","Application Content/Format","Our lab is wanting to submit to this proposal, but in the EERE system there is not a place to apply. Has this call been cancelled? ","See answer to Question 18B."]
[21,"2025-02-21","Other","Will there be a new version of the call released that reflects the changes that have come down from the new administration? (ITO vs. IEDO, disallowing CBPs, etc.)","See answer to Question 13."]
[22,"2025-02-21","Application Content/Format","Given all the changes, is the Community Benefits Plan still a required document?","See answer to Question 11."]
["23A","2025-02-21","Application Content/Format","1.\tAre there templates for the Summary Slide and Budget Workbook?\n2.\tWill the community benefit plan requirement be removed? ","See answers to Question 18A and Question 11."]
["23B","2025-02-21","Labs/FFRDCs","3.\tWill each lab receive the funding directly?\n4.\tDo the labs need to provide Field Work Proposals? ","See answer to Question 9. Submission of Field Work Proposals is optional."]
[24,"2025-02-28","Application Content/Format","Do we need to notify IEDO ahead of time if there is a change in PI between the Letter of Intent and Full Proposal?","Advanced notification on a PI change between the Letter of Intent and the Full Application is not required."]
[25,"2025-03-03","Application Content/Format","Could you please confirm if the CBP requirement has been removed from this solicitation? If that is a requirement, please let us know. ","See answer to Question 11."]
[26,"2025-03-03","Application Content/Format","The DE-LC-0000122 IEDO Lab Call does not ask for subrecipient Budget Justification Workbooks. Could you confirm Budget Justification Workbooks are not required from subrecipients?","Budget justification workbooks from all partner labs and subrecipients are not required for the application phase, but are highly encouraged when the Federal share for a partner lab/subrecipient exceeds $500,000."]
[27,"2025-03-03","Application Content/Format","DE-LC-0000122 page 78 says \"Submit letters of commitment from all subrecipient and third-party cost share providers.”\nEERE has verified in many previous FAQs that letters of commitment are required only for subrecipients who are providing cost share. \nCould you please confirm that this understanding is correct. ","See answer to Question 19."]
[28,"2025-03-03","Application Content/Format","A staffer at our lab, who retired last Friday under the Fork in the Road, stated that unless IEDO revised the attached call to remove the Community Benefits Plan requirement, they would not allow us to submit a full proposal to this call as it goes against one of the Executive Orders issued after the call came out. Are you intending to revise the call to remove the CBP requirement before the proposal due date?  We cannot proceed to work on our proposal(s) until we know your plans. And will you be sending any feedback on our LOIs?","See answers to Question 11 and Question 1B."]
[29,"2025-03-03","Application Content/Format","I noticed that the FY25-FY27 IEDO Lab Call lists the Community Benefits Plan (CBP) as a requirement for the full application. However, Berkeley Lab's Directorate has issued guidance stating that \"DOE has directed the suspension of requiring or using Community Benefits Plans (CBP), Justice40 requirements, and Promoting Inclusive and Equitable Research (PIER) Plans in proposals.\"\nCould you please clarify whether the CBP is still required for this call?","See answer to Question 11."]
[30,"2025-03-04","Application Reviews","Do you know when the Letters of Intent for this proposal will be reviewed so they can be encouraged/discouraged?","See answer to Question 1B."]
["30A","2025-03-04","Due Dates","Do you anticipate an extension on the proposal due date?","See answer to Question 18B."]
[31,"2025-03-05","Due Dates","We are reaching out regarding feedback for LOI’s we submitted on this lab call. The full proposal deadline is approaching on March 27th and we want to ensure that the call is still moving forward and this deadline is not shifting. Can you please confirm that even through we have not received LOI feedback we should still proceed with this March deadline?","See answer to Question 13."]
[32,"2025-03-05","Application Content/Format","Could the option to \"Start Full Application\" be made available from the exchange LOI records for this lab call?","See answer to Question 18B."]
["33A","2025-03-05","Application Content/Format","Could the Budget Justification Workbook be uploaded to the DE-LC-0000122 IEDO Lab Call Application Forms and Templates? \n\nThe attached lab call page 79 says, \"Applicants are required to complete the Budget Justification Workbook. This form is made available on EERE eXCHANGE, attached to this opportunity.\" ","See answer to Question 18A."]
["33B","2025-03-05","Application Content/Format","Will Technical Volume and Summary Slide templates also be provided?","See answer to Question 18A."]
[34,"2025-03-06","Due Dates"," I notice that the eXCHANGE handled the LOI submissions like concept papers, so the applications need to be opened in order to submit full applications. Because the deadline is coming up on 3/27, I’m wondering if the submissions can be opened so that we can edit/submit full applications before the deadline? ","See answer to Question 18B."]
["35A","2025-03-14","Technical Topics","Should Topic 4 Applications propose for both Phase 1 and Phase 2? ","Yes, though it is understood and expected that some elements of the Phase 2 plan will need to be further developed during Phase 1."]
["35B","2025-03-14","Technical Topics","Is the total Topic 4 funding of $15M for both Phase 1 and Phase 2?","Yes, the estimated DOE funding available for Topic 4 is up to $15M over 3 years, subject to the contingencies described. The estimated duration of Phase 1 is up to 2 years. The Phase 2 duration will be negotiated based on output of Phase 1. "]
["35C","2025-03-14","Technical Topics","User Access Management Plans for Topic 4 will likely be in effect in Phase 2, is a full plan required at the Full Application Stage?","For Topic 4, a User Access Management Plan should be developed during Phase 1 and is not required when the Full Application is submitted. "]
["36A","2025-03-17","Application Reviews","When will we receive feedback on the Letter of Intent (LOI)? ","See answer to Question 1B."]
["36B","2025-03-17","Application Content/Format","When will we have access to the full submission in EERE Exchange?","See answer to Question 18B."]
[37,"2025-03-19","Application Content/Format","For the IEDO FY25 – FY27 Lab Call, will the Technical Work Plan (TWP) be made available to reviewers in addition to the Technical Volume?\n\nThe instructions for the Technical Volume request information that is already contained in the TWP (e.g., tasks, WBS, milestones, go/no-go).  Repeating this information in the Technical Volume seems redundant and will take up valuable space.  \n\nPlease let us know if it is okay to refer to the TWP in the relevant sections of the Technical Volume in lieu of duplicating the description of the tasks, milestones, etc.","Reviewers will have access to all submitted materials. The Workplan discussion in the Technical Volume should be limited and very high level, with additional details provided in the separate Technical Work Plan."]
[38,"2025-03-24","Due Dates","Could you please provide an estimated timeframe for the new proposal submission date for planning purposes? ","See answer to Question 18B."]
[39,"2025-03-25","Due Dates","I see the letter of intent deadline was 2/05/25, however the full application deadline is 3/27/25, is it possible to still apply for this funding as I missed the window for submitting the letter of intent. ","As noted in Section II.A.iii, Proposal Content, applicants must submit a concept paper by the listed date (2/5/2025 5:00 PM ET) to be eligible to submit a Full Application and be considered for funding. In the event a potential applicant was unable to submit an LOI by the deadline due to 1) Lab impediments and restrictions due to the administration transition or 2) other compelling circumstances, please send an email to the lab call email address by May 8 with subject: \"Missed LOI Deadline for Lab Call\" and describe the reason in the email along with associated documentation."]
[40,"2025-03-26","Technical Topics","You do state that the examples of potential candidates for F&B innovation on pg. 22 of the call is not exhaustive. \nAre better ways to extract energy from Food waste for recycling within the manufacturing plant excluded?","Improving performance efficiency by recovering waste energy and water for cost-effective reuse within the plant boundaries was indicated as a key area of interest for Topic 2. DOE will not provide guidance on which specific technologies or approaches are necessary to meet the objectives and criteria defined in the Lab Call."]
[41,"2025-05-05","Technical Topics","Is there a way that we could receive a copy of the review for concept paper 0122-1568?","See answer to Question 1B in the Q&A document. As indicated, limited feedback has been provided to applicants; no additional feedback will be provided. Regardless of the feedback received, applicants that submitted LOIs may still submit full proposals. In the event a LOI was submitted under an erroneous Topic Area, a Full Application can be created under the appropriate Topic Area. If you have any technical issues with updating the topic area please use the Funding Opportunity Exchange (eXCHANGE) - Help Center."]
[42,"2025-05-05","Application Content/Format","If universities are included as partners, should their overhead be limited to 15% when doing budget workups, or should we just show their total cost?","Final budgets for participating institutes of higher education will be determined during the negotiation period for projects selected from the lab call."]
[43,"2025-05-05","Application Content/Format","Are SCINV resumes acceptable or do you prefer a CV type resume?","It is acceptable to use either a Curriculum Vitae (CV) type resume or the biographical sketch format approved by the National Science Foundation (generated by the Science Experts Network Curriculum Vita (SciENcv), a cooperative venture maintained at https://www.ncbi.nlm.nih.gov/sciencv/, also available at https://www.nsf.gov/bfa/dias/policy/researchprotection/commonform_biographicalsketch.pdf). "]
[44,"2025-05-05","Labs/FFRDCs","Is it possible to switch the role of the labs involved in a proposal so that the lead is now a partner and the partner is now the lead?","The role of the National Labs on an application may change up until the Full Application submission. If a change occurs between the Letter of Intent and Full Application Submission, the concept of the proposed application can be refined but should not significantly change, only the applicant. If necessary, please contact the EERE Exchange helpdesk (EERE-eXCHANGESupport@hq.doe.gov) for assistance with updating the applicant in Exchange. Please also note the following language in Section I.B.1 of the Lab Call regarding eligibility: Labs will be limited to a maximum of two proposals per Topic Area or per Area of Interest, whether a lab applies as a prime or subrecipient. Duplicative proposals are discouraged, and labs are discouraged from submitting more than one proposal as prime recipient per topic area."]
[45,"2025-05-07","Application Content/Format","According to FAQ answer 23B, \"Submission of Field Work Proposals (FWP) is optional.\" If a DOE FFRDC intends to submit a FWP as part of their application, where should this document be uploaded within the EERE Exchange system? Currently, there are no designated \"FWP\" or \"Additional\" upload sections available.","EERE-eXCHANGE has been updated to allow FWP and FFRDC Authorization form submissions. Both are optional for applicants to provide."]
["46A","2025-05-13","Application Content/Format","DE-LC-0000122 ITO Lab Call FY25-FY27 page 9 says the Expected Beginning Award Issue Date is TBD. Since the lab call says the Estimated Duration is up to 3 years, can the Proposed Budget Period Dates be for 36 months with an end date in FY28? If so, are these budget periods acceptable?\n•  Budget Period 1 - 8/15/2025 to 8/14/2026\n•  Budget Period 2 - 8/15/2026 to 8/14/2027\n•  Budget Period 3 - 8/15/2027 to 8/14/2028","Proposed project dates can extend into FY28 per example, but should cover no more than a 36 month period. Actual project dates will be determined during the negotiation period for projects selected from the lab call."]
["46B","2025-05-13","Application Content/Format","Some are interpreting the lab call dates of FY25-FY27 to mean the project end date must be no later than 9/30/2027 and the budget work periods must conform to fiscal years. The \"performers\" table mentions 2025, 2026, and 2027 costs, which implies no costs in 2028. For example, this interpretation would mean periods such as: FY25 = 1.5 months effort, FY26 = 12 months effort, FY27 =12 months effort, and FY28 = 0 months effort. Is this correct?","See answer to Question 46A."]
["46C","2025-05-13","Application Content/Format","Is the lab call named \"FY25, FY26, FY27\" because those are the fiscal years when the funding would be received or because the work will be performed in those fiscal years? ","The years indicated are the fiscal years of appropriated funding being provided to the labs for project selections."]
[47,"2025-05-13","Application Content/Format","Could you add an EERE Exchange upload option that allows for multiple subrecipient budget justification workbooks to be uploaded. It currently does not allow for any sub budget uploads. ","EERE-eXCHANGE has been updated to allow subrecipient budget workbooks."]
[48,"2025-05-13","Application Content/Format","Will the upload option for FFRDC Authorization letters be removed from the exchange?","See answer to Question 45."]
[49,"2025-05-14","Due Dates","As you have a new schedule for the lab call, we would like to check if it is allowed to submit a new proposal or a revised proposal with a new team. ","See answer to Question 39. While team members can change between the Letter of Intent and Full Application, the concept of the proposed application can be refined but should not significantly change."]
[50,"2025-05-19","Application Content/Format","We are wondering whether we could be allowed to use a title for the full application different from the original one used in the LOI.","Applicants can change the name of the project between the submittal of the Letter of Intent and the submittal of the Full Application."]
[51,"2025-05-22","Application Content/Format","Should documentation associated with the lab call requirements, submitted in response to DE-LC-000122 reference the Industrial Efficiency and Decarbonization Office (IEDO) or the Industrial Technologies Office (ITO)?","While either approach is acceptable, preference is to reference the Industrial Technologies Office (ITO)."]

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[]
[null,"CBP / other revisions"]
[null,"Template"]
[null,"Timeline"]
[null,"LOI Response"]

{"sheet":"Admin Pick List","index":3,"n_rows":13,"n_cols":1,"rows_kept":13,"cut":false,"hidden":true,"merged":[]}
["Pick List"]
[]
["Registration Requirements"]
["Eligibility"]
["Labs/FFRDCs"]
["Foreign Entities/Work"]
["Cost Sharing"]
["Due Dates"]
["Application Content/Format"]
["Intellectual Property"]
["Data Management"]
["Application Reviews"]
["Technical Topics"]