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["ADMINISTRATIVE QUESTION AND ANSWER LOG"]
["DE-FOA0003344 - FY24 SuperTruck Charge Vehicle Technologies Office (VTO)"]
["Question","Question","Answer"]
[1,"I know the area of interest 1 is focused on electrification, moving forward would there be any H2 infrastructure in the scope of the FOA?  ","No, there will not be scope added for Hydrogen infrastructure to this FOA."]
[2,"Can funding provided under this grant be used to subsidize (in part or full) fleets’ acquisition of Class 6-8 battery electric trucks?","Yes, vehicle expenses are an allowable project cost. "]
[3,"Can funds provided under this grant be used to support construction of a new charging depot, or should they only be used to adapt an existing BET charging depot?","Yes.  The funding is not limited to existing charging depots"]
[4,"Is it possible for one grant to support installation of infrastructure at more than one charging station?","Yes, multiple charging stations can be supported. The installation(s) must meet the requirements outlined in section I.B. of the FOA.  "]
[5,"Are there any limitations on one organization (e.g., EVSE or automotive OEM) participating in more than one project?  ","No, there are no limitations."]
[6,"Would you consider fuel cell MW mobile charger for this application ?  ","It is the prospective applicant's responsibility to make the determination if their proposed project meets the requirements identified in the FOA/specific Area of Interest.  Submittal of a concept paper will result in a recommendation regarding your proposed project.    "]
[7,"On Page 29-30 of the FOA, Limit on FFRDC Effort, the FOA identifies “The FFRDC effort, in aggregate, shall not exceed 25% of the total estimated cost of the project, including the applicant’s and the FFRDC’s portion of the effort”. \nDoes this mean that if multiple FFRDCs are partners on one project, the total FFRDC combined effort must not be great than 25%, or each FFRDC partner must not be greater than 25% each?","The total combined FFRDC effort cannot exceed 25%."]
[8,"Is there any specific site information, such as size/number of acres and number of sites per application (or number of applications as a whole) that could be proposed when we make our final selection(s).","No, there are not any specific requirements for site size and number of sites."]
[9,"Do proposed demonstration sites have to be publicly accessible, similar to the requirements for DOT’s CFI and NEVI programs?","It is the prospective applicant's responsibility to make the determination if their proposed project meets the requirements identified in the FOA/specific Area of Interest.  Submittal of a concept paper will result in a recommendation regarding your proposed project.    "]
[10,"Does the proposed project need to be on an existing facility, or can it be for a facility that is currently in a permitting process to be opened in coming years where electric truck charging is planned?","There are no requirements for the age of the facility/facilities.  The proposed project can be done at an existing facility or a new facility.  Beyond that, it is the prospective applicant's responsibility to make the determination if their proposed project meets the requirements identified in the FOA/specific Area of Interest.  Submittal of a concept paper will result in a recommendation regarding your proposed project.  "]
[11,"Would Class 6/7 city buses be a possible target application for this opportunity? ","It is the prospective applicant's responsibility to make the determination if their proposed project meets the requirements identified in the FOA/specific Area of Interest.  Submittal of a concept paper will result in a recommendation regarding your proposed project.    "]
[12,"How do I join the Teaming Partner List?","Teaming Partner List: DOE is compiling a Teaming Partner List to facilitate the formation of project teams for this FOA. The Teaming Partner List allows organizations that may wish to participate on a project to express their interest to other applicants and explore potential partnerships. The Teaming Partner List will be available on EERE eXCHANGE and will be regularly updated to reflect new teaming partners who provide their organization’s information.  SUBMISSION INSTRUCTIONS: View the Teaming Partner List by visiting the EERE eXCHANGE homepage and clicking on “Teaming Partners” within the left-hand navigation pane. This page allows users to view published Teaming Partner Lists. To join the Teaming Partner List, submit a request within eXCHANGE. Select the appropriate Teaming Partner List from the drop-down menu and fill in the following information: Investigator Name, Organization Name, Organization Type, Topic Area, Background and Capabilities, Website, Contact Address, Contact Email, and Contact Phone. DISCLAIMER: By submitting a request to be included on the Teaming Partner List, the requesting organization consents to the publication of the above-referenced information. By facilitating the Teaming Partner List, DOE is not endorsing, sponsoring, or otherwise evaluating the qualifications of the individuals and organizations that are identifying themselves for placement on this Teaming Partner List. DOE will not pay for the provision of any information, nor will it compensate any applicants or requesting organizations for the development of such information."]
[13,"For sub-topic A, teaming arrangements must include at least one class 6-8 truck OEM and at least one EVSE OEM, while for sub-topic B, teaming arrangements must include at least one class 6-8 truck OEM, tier 1 supplier, or automotive joining equipment manufacturer and at least one electric vehicle supply equipment (EVSE) OEM.  For both sub-topics, is it possible for the class 6-8 truck OEM and the EVSE OEM to be the same entity? ","Yes"]
[14,"Will the National Coordinator be assigned after funding is awarded or are project teams encouraged to identify National Coordinators at National Labs as part of the teaming arrangement and funding application?","The National Coordinator will be assigned by DOE."]
[15,"Can the DOE staff please clarify how a partner FFRDC’s budget will be accounted for? There are multiple references to it, but a direct response would be appreciated. If a grant is submitted for a $X million award at 50% of costs covered, so a $2X million project, and a FFRDC is included in the project team, and they require $1 million in grant funding - does that $1 million in funding need to be accounted for in the $X million request, or should their budget only be accounted for in the total project budget, but the DOE will fund them separately, outside of the grant award and outside of the total $72 million FOA?","The $1 million for the FFRDC is included as part of the $X million federal funding request, is part of the $2X million total project budget and should be included in the FFRDC section of the Contractual tab of the budget justification worksheet.  The actual $1 million of funding would be provided directly to the FFRDC by DOE.  As a result, the prime recipient would receive $(X-1) million in their award."]
[16,"Will an extension be allowed for the concept paper?   ","There will not be any extensions granted."]
[17,"Do you foresee there being a SuperTruck Charge 2 in the future?  ","Future solicitations are dependent on funding from Congress and cannot be predicted at this time."]
[18,"If the concept paper comes back as ‘discouraged’ are you still able to submit an application?","Yes, if the concept paper comes back as ‘discouraged’ you are you still able to submit an application.    "]
[19,"Does the same entity that submits the concept paper is the same one that would need to submit the full proposal, or is it possible for to submit a concept as the project site owner, and an OEM submit the full proposal, if selected to submit?"," In order for an organization to submit a Full Application, they must submit a Concept Paper.  The Concept Paper and Full Application must be submitted by the same entity  "]
[20,"Our team may not have all of the team’s information the entire teaming list ready for the Concept Paper and we need and extension or exemption for the concept paper?","Applicants are free to make changes to their proposed team between the concept paper and full application phases."]
[21,"Are DOE federally owned and operated laboratories are required to provide a signed \"SF-LLL Disclosure of Lobbying Activities\" when there's nothing to report?","FFRDC's are required to participate as a subrecipient and all subrecipients are required to complete and submit SF-LLL, “Disclosure of Lobbying Activities”."]
[22,"Where should DOE FFRDCs address/direct the required \"Authorization for DOE/NNSA FFRDCs?","This document should be addressed to the CO for the award (Sheldon Funk; 3610 Collins Ferry Road; Morgnatown, WV 26507) sent with the prime recipient's application package."]
[23,"Does DOE consider partnering FFRDCs as sub-recipients for this announcement?","Most likely yes the FFRDC's will be a sub-recipient, however, the role of a FFRDC depends on the tasks that the FFRDC will complete in the project."]
[24,"Should partnering FFRDCs provide their project lead a completed \"Subrecipient Budget Justification\" for the Full Application submission if the FFRDCs' proposed federal share exceeds $250K or 25% of the total project costs?  Or will the required \"Budget for DOE/NNSA FFRDC\" be sufficient in place of the sub-recipient budget justification requirement?","Yes, FFRDC's will be required to submit a Subrecipient Budget Justification."]
[25,"Are partnering DOE FFRDCs required to provide their project lead with a support letter to fulfill the letter of commitment requirement?","No"]
[26,"Would truck leases, rather than outright purchases, be an eligible cost under the DOE’s SuperTruck Charge FOA? ","Yes, please see 2 CFR 200.465 for additional guidance for leases."]
[27,"Would the DOE allow for the costs of the project’s Class 6-8 BE trucks charging at the funded EV chargers (CCS/MCS) within the budget, as either project match or reimbursable costs?","Demonstration vehicles are allowable as project costs.  Electricity for charging???"]
[28,"Can the project team include project partners that will act as advisors to the project (not subrecipients), attend team meetings, provide input, etc. but not be included in the DOE budget (as reimbursable or match), and not be directly responsible for any DOE project deliverables? ","Yes that is allowable."]
[29,"What category (match vs reimbursable) project expenses are allowed to be incurred at notice of award VS at contracting particularly as an application partner that is not the prime?  Example:  For a sub recipient, are equipment orders permitted at award stage, and would a payment for the order be permitted at award stage to count as match, reimbursable or both, assuming that a contract is eventually executed? ","If a prime recipient is selected for award, then after that point pre-award costs are allowable, but they must be reviewed and approved (written approval) from the Contracting Officer (CO)."]
[30,"What is the deadline for the FOA and the time of when the submissions are due?","November 20th at 5:00pm (EST) as noted in \"SUMMARY OVERVIEW OF KEY INFORMATION\" of the FOA Document."]
[31,"Are we able to use the current budget justification form posted on September 13?  Or are we to use the new budget form released by DOE last week October 15th?","Please use the most current form (released October 15th)."]
[32,"For projects that are looking to propose 5 12-month Budget Periods for a 60-month period of performance, can you please advise how applicants should revise the Budget Justification Workbook or receive a new Budget Justification Workbook from the DOE that contains 5 Budget Periods?","Please see the 5 budget period justification sheet posted on EERE Exchange."]
[33,"Since FFRDCs are prohibited from lobbying, are they required to submit the SF-LLL form? ","FFRDC's are required to participate as a subrecipient and all subrecipients are required to complete and submit SF-LLL, “Disclosure of Lobbying Activities”."]
[34,"The FOA discusses marking the Technical Volume as including confidential and proprietary trade information, or trade secrets, under section VIII. D. Treatment of Application Information. Can the DOE please confirm that applicants can mark the Budget Justification Worksheet as confidential?","The budget sheet is not confidential and proprietary trade information, or trade secrets, under section VIII. D. Treatment of Application Information. "]
[35,"Please confirm that entities list under “Teaming Arrangements” can be third-parties under the DOE project and act as advisors to the prime and subrecipients, but not receive grant funding or provide match share?","These will be evaluated on a case by case basis."]
[36,"If a successful awardee seeks to continue to use real property and equipment after the conclusion of the award period and provides all the requested information in its request, how likely is it that the DOE will approve that request? The ability to continue to utilize equipment beyond the project period has budgetary impacts for the application.","All real property and equipment disposition must follow 2 CFR 200. DOE can't provide a determination for a project equipment disposition at this stage."]
[37,"Can the DOE please confirm that applicants need to include at least one SMART technical milestone per year, not per quarter? ","There is no maximum number of SMART Milestones, however for the SOPO only one technical milestone per quarter and one Go/No Go Decision Point per budget period is required."]